It may not always be appropriate to record meetings, eg because of the sensitivity of the discussions or because individuals have objected to a recording taking place. Manage storage, archiving and deletion in line with agreed retention schedules (videos should not be kept beyond their useful purpose).Restrict access to the recording to the intended audience.Notify participants verbally that the meeting will be recorded, for what purpose, and how and with whom this will be shared.Participants must be informed that they are being recorded and recordings must be managed in a manner compliant with GDPR. The recording of meetings is subject to GDPR and existing departmental policies. This covers live meetings and the storage of recordings and chat transcripts on their cloud platform. The University has contractual agreements with Zoom for secure and compliant data processing and storage. Our Zoom Wiki page includes the following guides: If you're hosting a meeting, there are some settings you need to familiarise yourself with to prevent unwanted participants from disrupting your meeting. You can then sign-in using your University username and password. Instead, enter york-ac-uk as the company domain. You must scroll down to find Sign in with SSO.ĭo not choose the option to sign in with Google or enter your username and password. Zoom is now connected to your Google Calendar and can be selected for conferencing.Īlternatively, if you select ‘Log in’ in Google calendar before signing in on the University Zoom website, you will see a sign-in window. Follow the prompts requesting access to your Zoom account and select Authorize.After adding Zoom as the conferencing option to an event, select Log in. If prompted, sign in with your University username and password.Before selecting ‘Log in’ in Google Calendar, you must first go to in a separate tab in your web browser and choose Sign In. ![]() When choosing Zoom as the conferencing option for the first time in Google Calendar, you will be asked to log in: See our Wiki page for checking you are correctly signed in for more details.
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